Events Coordinator
JOB DESCRIPTION
TITLE: Events Coordinator
REPORTS TO: President/CEO
FLSA: Non-Exempt
Position Summary
The Culpeper Chamber of Commerce is seeking a successful and enthusiastic event planner to coordinate, manage, and produce events from conception through completion. Event coordinator responsibilities include providing outstanding member service, collaboration and support to committees, and organizing successful events that meet quality expectations.
Responsible for communicating with President/CEO and bookkeeper to ensure financial reports are current and accurate.
Essential Duties and Responsibilities
• Collaborate and support event committees on multiple events. (State of the Community, Women’s Lift Event, CulpeperFest, Valor Awards, BIE Day, Golf Tournament, Annual Meeting, Legislative Breakfast)
o Establish and provide support to specific event committees
o Specify event committee requirements and coordinate their activities
o Event committees have clear goals and budget
o Event marketing is timely & effective and is coordinated with the Marketing and Communications Coordinator and the Membership and Marketing Committee
o Events comply with all legal and safety regulations
o Collection of event revenue and payment of event expenses
o Bidding for services in keeping with Chamber policies & practices
o Conduct post-event evaluations and provide reports to event committees and Chamber CEO
o Event committees have clear goals and budget
o Event marketing is timely & effective and is coordinated with the Marketing and Communications Coordinator and the Membership and Marketing Committee
o Events comply with all legal and safety regulations
o Collection of event revenue and payment of event expenses
o Bidding for services in keeping with Chamber policies & practices
o Conduct post-event evaluations and provide reports to event committees and Chamber CEO
• Coordinate ribbon cuttings and Chamber socials for Chamber members
• Compare event calendars with community partners to avoid scheduling conflicts and maximize event attendance.
• Collaborates with Chamber staff and members in creating new event opportunities.
• Regular outreach to increase and retain Chamber members to meet established targets
• Work with the President/CEO to retain and cultivate Chamber partners/event sponsors. Maintains open communication with partners and sponsors to ensure their satisfaction with Chamber programming
• Record accurate data re: membership & member engagement in Customer Relations Management (CRM) Software - Chambermaster
• Works collaboratively with Chamber staff to plan and market meetings and events
• Secure corporate and event sponsorships by Chamber members
• Develops new opportunities to build community awareness of the Chamber.
• Other duties as needed
• Upholds the values of the Chamber to support all Chamber members equally
Minimum Qualifications (Knowledge, Skills Abilities)
• BA in Event Management preferred, or related experience • Proven experience as an events planner or organizer
• Sales skills and ability to build productive business relationships and market events
• Must have excellent communication and interpersonal skills
• Ability to manage multiple projects independently and efficiently
• Strong analytical and problem-solving skills
• Excellent oral and written communication skills
• Able to travel regionally
• Excellent organizational, planning, and time management skills
• Excellent interpersonal skills
• Experience with budget creation and management
• Valid Driver’s License
• Excellent proficiency in MS Office
• Moderate proficiency in Desktop publishing with Canva, Constant Contact, and Social Media
• Proficient in the use of a Digital Camera
• Appropriate Telephone Skills
• Working knowledge of Culpeper County Region
• Working knowledge of computers, mobile, and other digital tools
Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or finger, handle, or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.
The noise level in the work environment is usually moderate.
Compensation and benefits
The pay scale will be commiserate with experience. Benefits include accrued paid time off, 12 paid holidays and health insurance for employees.
References
A cover letter is required and please submit at least two references.
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will posses the skills aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.
• Compare event calendars with community partners to avoid scheduling conflicts and maximize event attendance.
• Collaborates with Chamber staff and members in creating new event opportunities.
• Regular outreach to increase and retain Chamber members to meet established targets
• Work with the President/CEO to retain and cultivate Chamber partners/event sponsors. Maintains open communication with partners and sponsors to ensure their satisfaction with Chamber programming
• Record accurate data re: membership & member engagement in Customer Relations Management (CRM) Software - Chambermaster
• Works collaboratively with Chamber staff to plan and market meetings and events
• Secure corporate and event sponsorships by Chamber members
• Develops new opportunities to build community awareness of the Chamber.
• Other duties as needed
• Upholds the values of the Chamber to support all Chamber members equally
Minimum Qualifications (Knowledge, Skills Abilities)
• BA in Event Management preferred, or related experience • Proven experience as an events planner or organizer
• Sales skills and ability to build productive business relationships and market events
• Must have excellent communication and interpersonal skills
• Ability to manage multiple projects independently and efficiently
• Strong analytical and problem-solving skills
• Excellent oral and written communication skills
• Able to travel regionally
• Excellent organizational, planning, and time management skills
• Excellent interpersonal skills
• Experience with budget creation and management
• Valid Driver’s License
• Excellent proficiency in MS Office
• Moderate proficiency in Desktop publishing with Canva, Constant Contact, and Social Media
• Proficient in the use of a Digital Camera
• Appropriate Telephone Skills
• Working knowledge of Culpeper County Region
• Working knowledge of computers, mobile, and other digital tools
Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or finger, handle, or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.
The noise level in the work environment is usually moderate.
Compensation and benefits
The pay scale will be commiserate with experience. Benefits include accrued paid time off, 12 paid holidays and health insurance for employees.
References
A cover letter is required and please submit at least two references.
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will posses the skills aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.
Culpeper Chamber of Commerce
629 Sperryville Pike
Suite 100
Culpeper, VA 22701
Phone: 540.825.8628
