Bookkeeper

Mission of St. Stephen’s
Sharing what God has given with glad and generous hearts.
 
Vision Statement
We will be a welcoming and inclusive family of faith rooted in the good news of Jesus Christ, informed by our history and tradition, hopeful for the future, and committed to living out our mission through connection to community.
 
Position Description
Under the direction of the Rector and Treasurer, the Bookkeeper shall maintain accurate records of all pertinent parish accounts and assist the vestry and finance committee in managing the financial affairs of St. Stephen’s Episcopal Church, in accordance with Constitution and Canons of the Episcopal Church and the Diocese of Virginia.
 
Duties, responsibilities, and expectations
With the cooperation and guidance of the Treasurer, Rector, Wardens, and Vestry the duties and responsibilities of this position are, but are not limited to:
 
1.)        Keeping records of pledges, other income, and disbursements.
2.)        Making deposits to the following accounts: General Fund, Memorial Fund, and Grants Fund. Receive statements from the Adkins Trust, the St. Stephen’s Trust (Rectory Fund), the Grants Fund, the Rectory Discretionary Fund, the Brotherhood of St. Andrew, St. Thomas Circle, and the Culpeper Food Closet.
3.)        Preparing checks for Treasurer’s or authorized signatories’ signature drawing on the above mentioned accounts to discharge the obligations of St. Stephen’s Church. The Bookkeeper shall not have check-signing authority.
4.)        Keeping accurate records of all payroll transactions and providing paystubs and keeping summary records to be produced upon request of the employees, the vestry, or entities approved by the vestry.
5.)        Making monthly payroll tax payments to Federal and State agencies. Prepare and file Employer’s Quarterly Tax Return. Prepare and issue W-2 tax forms to employees and 1099 forms to independent contractors and the reports to federal and state agencies.
6.)        Prepare all financial records for Annual Audit or review by Accountant or Audit Committee when needed or required.
7.)        Act as member of Finance Committee to assist them in their work, including budget preparation, and review.
8.)        Provide Rector, Wardens, Vestry and entities approved by the vestry with reports as requested for the conduct of their business.
9.)        Provide monthly statements of all St. Stephen’s accounts to the vestry, and a statement to the annual parish meeting, as needed or directed by vestry.
10.)      Prepare the financial portion of Annual Report to Diocese and National Church.
11.)      Provide pledge and donation statements to contributors on a quarterly basis, the year-end statements to be mailed out no later than January 20th of the following year of record.
12.)      Maintaining a copy (either hard or computer disk) of all such records in a separate and secure location.
13.)      All other basic expectations for employees of St. Stephen's are articulated in the church's personnel policies, which the employee acknowledges having read and understood.
14.)      Communicate with Diocesan/Church Insurance personal pertaining to financial issues with insurance and benefits.
15.)      Share some responsibilities of the front office with the Administrative Assistant.
16.)      Other duties as assigned by the Rector according to the needs of the church and skill set of the Bookkeeper.
 
Responsibilities and tasks outlined in this document are not exhaustive and may change as determined by the needs of the Parish.
 
Professional Requirements
• Adheres to all policies, safety policies and procedures and the core values of the Episcopal Church
• Adheres to confidentiality requirements
• Performs duties as defined, assigned and as workload necessitates
• Maintains a positive, respectful, and highly communicative attitude and approach
• Maintains a demeanor that creates positive team atmosphere
• Consistently reports to work prepared to perform duties of position
• Manages time well and meets organization productivity standards
 
Qualifications
• AA or AS degree in Accounting, Business or a related field preferred.
• 3-5 years of experience in Accounting, Business, or a related field
• Ability to learn multiple databases
• Experience with QuickBooks and Microsoft Office
• Attention to detail with a high level of accuracy
• Clean background check
• 3 references from former employers
• Church bookkeeping experience preferred
 
Compensation and Benefits.
a.         The Bookkeeper will be paid $20.00 an hour.
b.         The Bookkeeper shall receive Annual Leave of 2 weeks/10 days per calendar year.
c.         Sick/personal leave is a total of 10 days per calendar year. Any time needed additionally is at the discretion of the Rector.
d.         FICA and worker’s compensation will be paid by SSEC.
e.         Contribution into the Church Pension Fund will be made by SSEC as warranted by Diocesan regulation, and further withholding with employer matching may take place with concurrence of employee.
 
Hours of work
Hours of work are 15 hours per week. Occasional additional hours may be needed and are at the discretion of the Rector. This is an hourly position and non-exempt.
 
Position review
An annual performance review of this position will be conducted in accordance with personnel policy and completed no later than December 15th of each year.
 
Termination of employment
Employment at SSEC is at will. Either employee or employer may terminate the employment relationship without notice and without cause.
 
Background check and Episcopal Diocese of Virginia Safe Church training required.